118 Introduction to Microsoft Offi ce Copyright Goodheart-Willcox Co., Inc. In some applications, such as Word and PowerPoint, the number of pages printed on each sheet of paper can be set. The default is one page per sheet. Printing more than one page per sheet decreases the size of each page. How it will appear is not refl ected in the preview. Printing more than one page per sheet is useful for creating handouts, but can make the individual pages hard to read. Portrait Landscape Goodheart-Willcox Publisher Figure 4-8. The page layout can be either portrait or landscape. Hands-On Example 4.2.2 Printing an Office Document It is common to print a document, whether on paper or to a fi le via a virtual printer. It is important to understand how to make settings when printing a document. 1. Applying what you have learned, maximize Microsoft Excel if it is open, or launch Excel and begin a new blank document. 2. If not already in the spreadsheet, add this formula to cell A2: =TODAY(). 3. Click the File tab to display the backstage view. 4. Click Print in the backstage view to display the print preview and the options. 5. Select the printer specifi ed by your instructor. 6. In the Settings area, click the bottom drop-down list, and click Fit Sheet on One Page. This option forces the spreadsheet to print on a single page, although in this case the content of the spreadsheet would fi t on a single page without using this option. 7. Click the Print button at the top of the backstage view.