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Unit 3 Writing for Successful Communication
With the advent of word-processing software, the need for postscripts
disappeared. If you discover that something important was omitted from the
body of a letter, simply edit the letter and include it.
Occasionally, however, a writer uses a postscript to emphasize or
personalize a point. Sales letters often use postscripts for special effect.
P.S. Remember, our sale ends this Thursday. Don’t miss the wonderful
savings in store for you!
Use postscripts sparingly. Frequent use of postscripts may suggest to the
reader that you did not plan your message.
Envelopes
If you are physically mailing a letter, it is necessary to address an envelope.
Most businesses generally use a standard size 10 envelope, which is 4 1/8″ ×
9 1/2″. The US Postal Service recommends the address be in all capital letters
with no punctuation as shown in Figure 9-5.
To properly fold and insert the letter into the envelope, fold the bottom
third up, then the top third down. Place the folded letter in the envelope so the
dateline is facing up toward the fl ap of the envelope. The last fold will be at the
bottom of the envelope.
GOODHEART-WILLCOX PUBLISHER
18604 W CREEK DR
TINLEY PARK, IL 60477
221
1
2
Center point
740 NORTH MAIN STREET
SANTA ANA, CA 92701
Figure 9-5. When addressing a standard size 10 envelope, use the spacing shown here.
✔Checkpoint
1. What style of letter formatting has all elements fl ush with the left margin?
2. Whose initials are the reference initials?
3. If cc appears at the bottom of a letter, what does this mean?
4. For what is a postscript generally used?