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Unit 3 Writing for Successful Communication
TO: Tyler A. Dembowsky
Edward Josi
Jeannette Loria
TO: Tyler A. Dembowsky, Edward Josi, Jeannette Loria
If the list of recipients is very long, you may choose to key the word
Distribution in the TO: line and list the names at the bottom. The names should
be in alphabetic order or in order of position (from highest to lowest) in the
company or department.
Distribution:
Tyler A. Dembowsky
Edward Josi
Jeannette Loria
Ann Peabody
David Horowitz
If a memo is being sent to a group of employees, use the name of the group
instead of listing all the individual names.
TO: Customer Care Associates
From Line
In the FROM: line, fi ll in your full name or the name of the person for
whom you are keying the memo. It is optional for the sender to initial the
typed name before the memo is sent.
FROM: Jose Ortez
The writer may choose to include his or her job title:
FROM: Jose Ortez, Marketing Director
Date Line
The DATE: line contains the date that the memo is being sent. Spell out the
name of the month. Include the full year in numbers.
DATE: August 1, 20--
Subject Line
In the SUBJECT: line, indicate the subject in language that clearly states the
topic. Be concise. Also, capitalize the main words in the subject line.
SUBJECT: Merit Increases
Body
When keying a memo, begin the message below the subject line, as shown
in Figure 9-7. The paragraphs are positioned fl ush left. Key the message in a
single-spaced format with a double space between paragraphs. As in letters,
your business may prefer to use line spacing of 1.15, which is the default of
Word 2007/2010.