Copyright Goodheart-Willcox Co., Inc.
Chapter 4 Common Offi Application Features fice 107
Keyboard Navigation of the Ribbon
Learning to navigate the ribbon and activate commands using the keyboard can improve your
effi using the software. Once learned, a keyboard shortcut is usually a much faster way to ficiency
activate a command than using the mouse.
1. Launch Microsoft Word, and click
Blank Document
in the startup screen to begin a new document.
2. Press and release the
[Alt]
key. Key tip badges are displayed on the
Quick Access
toolbar and the
ribbon.
3. Press the
[W]
key to activate the
View
tab in the ribbon. Make note of the access keys for
commands on this tab.
4. Press the
[1]
key (number one) to display a full-page view of the document.
5. Applying what you have learned, use the keyboard to display the key tip badges on the
View
tab.
6. Press the
[I]
key (letter i) to display the document at a zoom level in which the width of the
document fi lls the width of the window. fi
Hands-On Example 4.1.1
Toggle Buttons
Many command buttons on the ribbon are toggles. If a toggle button
is clicked, the command is either activated or deactivated. Clicking
the button toggles the command on and off. The
Show/Hide
button in
Word (Home
Paragraph
Show/Hide) is an example of a toggle button. It
displays nonprinting characters found on the page. For example, when
this button is clicked, a paragraph symbol, called a pilcrow, is shown at
the end of each paragraph. Clicking the button again hides the paragraph
symbols along with all other nonprinting characters.
Other toggle buttons in Word include the Bold, Italic, and
Underline
buttons (Home Font). These buttons are used to change the formatting of
text, such as to emphasize it. The
Bold
button makes the lines composing
the individual text characters thicker. For example, this text is bold: bold.
The
Italic
button makes the characters slanted. For example, this text is
italicized: italic. The
Underline
button adds a rule under the selected word
or characters. For example, this text is underlined: underline. Clicking any
of these buttons a second time toggles off the corresponding formatting
for the selected word or characters.
Word
1.4.6