Copyright Goodheart-Willcox Co., Inc.
Chapter 4 Common Offi Application Features fice 123
Selecting Nonadjacent Items
Sometimes it is necessary to select words, sentences, lines, or
paragraphs that are not adjacent, or next to each other. Scrolling over the
words will not work. Instead, select the fi rst item, and then press and fi
hold the
[Ctrl]
key. With the
[Ctrl]
key held down, additional items can
be selected that are not adjacent to the first item. This selection method fi
is useful if several nonadjacent items in a list, for example, need to be
formatted the same.
Creating and Working with Lists
Lists are short lines or paragraphs of information, each typically only
a few words in length, of related data. For example, a list may be the
names of members in a class or the steps in the procedure for fi lling a car fi
with gasoline. Lists are useful for displaying several small pieces of data
in a format that is easy to read.
In a text or slide show document, there are two types of lists: bulleted
and numbered. A bulleted list, also called an unordered list, consists of
separate lines of text with a small graphic, such as a dot, in front of the line,
as shown in Figure 4-11. A numbered list, also called an ordered list, consists
of separate lines of text with numbers in sequential order in front of the text.
Creating a List
To create a bulleted list in Microsoft Word or Microsoft PowerPoint,
select the lines that will compose the list. Then, click
Home Paragraph
Bullets
in the ribbon. The selected paragraphs are converted to an
automatic bulleted list. Each item in the list is indented on the left and
a bullet is added to the beginning of each paragraph. You can also click
the button, and then enter text. If you need to increase or decrease the list
level of a specific bullet point, click fi
Home Paragraph Increase Indent
or
Decrease
Indent.
To create a numbered list in Microsoft Word or Microsoft PowerPoint,
select the lines that will compose the list. Then, click
Home Paragraph
Numbering
in the the ribbon. The selected paragraphs are converted to
an automatic numbered list. Each item in the list is indented on the left
and a number is added to the beginning of each paragraph. By default,
PowerPoint
2.1.5
Word
3.3.1
FYI FYI
Due to the nature of
Microsoft PowerPoint,
most of the slide
templates are set up
to create automatic
bulleted lists whenever
text is added.
Word
3.3.4
Goodheart-Willcox Publisher
Figure 4-11. A bulleted list is in no particular order. A numbered list presents
information in a specific order.
Bulleted List
• Describe basic ways to edit text.
• Manipulate inserted media
files. fi
• Reverse errors in a document.
• Discuss fi nding and replacing fi
text.
Numbered List
1. Buckle your seatbelt.
2. Put your foot on the brake.
3. Start the car.
4. Check for traffi and fic
pedestrians.
FYI
To change bullet
characters or
number format, click
Home Paragraph
and
select the respective
button. To create a
custom bullet character,
select
Define New
Bullet.
Word
3.3.2, 3.3.3