Chapter 11 Promoting Children’s Safety Copyright Goodheart-Willcox Co., Inc. 223 Various permission forms should also be on fi le. These forms should be fi lled out at the time of the child’s enrollment. Permission is usually required for such items as special screening tests or walks around the neighborhood. To protect children from being picked up from the center by a stranger, unauthorized person, or even a noncustodial parent, a transportation form should be used. This form should contain the names, relationship, telephone numbers, and driver’s license numbers of people who have permission to transport the child to and from the center. Staff should check the identifi cation of anyone other than the parents who comes to pick up the child from the program. In the event a parent wants to add or remove an individual from the list, a new form needs to be completed. Privacy Law The privacy law is designed to protect children. It states that a child’s records cannot be given to anyone other than parents without the parents’ permission. Give a child’s records only if the parents have made the request in writing. After receiving the request, the materials must be released within 45 days. A form that can be included in each child’s fi le is shown in Figure 11.14. Parents are given unlimited access to all their child’s records kept by the center. Included may be screening information, developmental evaluations, and parent meeting planning sheets and summaries. Many teachers share all this information during parent meetings. Figure 11.14 The information contained in this file is confidential and is not to be circulated outside the center without the prior written consent of the child’s parents. Under Public Law 93-380: Parents have access to all educational records. According to this law: (1) You are not allowed to provide the information contained in this file to anyone without the written consent of the child’s parent or guardian. (2) You must advise parents of their rights concerning their child’s file. (3) Parents have the right to read and review the file. Moreover, they may request a revision of information in their child’s file. (4) Within forty-five (45) days, you are required to respond to a parent’s request. File reviewed by: Address ________________ ________________ ________________ ________________ ________________ Date ________________ ________________ ________________ ________________ ________________ Name and Title ________________ ________________ ________________ ________________ ________________ Reason ________________ ________________ ________________ ________________ ________________