124 Introduction to Microsoft Offi ce Copyright Goodheart-Willcox Co., Inc. on the left and a number is added to the beginning of each paragraph. By default, the fi rst number is 1, and each item in the list is sequentially numbered from there. To set a starting number in a list, right-click the desired text and select Set Numbering Value from the shortcut menu. A user can also Restart at 1 or Continue Numbering from the shortcut menu. If the [Enter] key is pressed at the end of any paragraph in the list, the following line is automatically formatted as part of the bulleted or numbered list. To cancel the automatic bulleting or numbering on this new line, either press the [Enter] key a second time or click Home Paragraph Bullets in the ribbon. To change bullet characters or number format, click Home Paragraph and select the respective button. To create a custom bullet character, select Define New Bullet. Sorting a List Sometimes, it is not enough just to create a list, but the items in the list must be placed in a certain order. Sorting is arranging a list in either ascending or descending order. Ascending order is when the lowest value, such as A or 1, is at the top of the list. This is often called A to Z order. Descending order is when the highest value, such as Z or 10, is at the top of the list. This is often called Z to A order. Sorting can be used on a series of single words or numbers, numbered lists, and bulleted lists. The items to be sorted must be adjacent. Sorting is particularly useful when working with tables. The fi rst character in each cell in the table is read and the table sorted accordingly. Microsoft Word and Microsoft Excel can sort lists. To sort a list in Microsoft Word, fi rst select all items to be sorted. Then, click Home Paragraph Sort in the ribbon. The Sort Text dialog box is displayed, as shown in Figure 4-12. Select whether to sort in ascending or descending order, and click the OK button to sort the list. Any empty lines, rows, or paragraphs will be placed either at the top or bottom of the list. Word 3.3.5, 3.3.6 Word 3.3.2, 3.3.3 FYI A spreadsheet is basically a series of lists. Each column can be thought of as a vertical list consisting of rows. Select how to sort Select sort order Goodheart-Willcox Publisher Figure 4-12. Sorting text in Microsoft Word.