Copyright Goodheart-Willcox Co., Inc.
132 Introduction to Microsoft Offi fice
To use the
Find and Replace
dialog box to locate text, click the
Find
tab in the dialog box (this is not in PowerPoint). Then, click in the
Find
what:
text box, enter the word to locate, and click the
Find Next
button.
The view of the document is automatically centered on the first instance fi
of the word, and the word is selected. By default, the search is conducted
from the insertion point downward. To find the next instance of the fi
word, click the
Find Next
button again. Once the dialog box is closed
after conducting a search, the
[Ctrl][Page Down]
and
[Ctrl][Page Up]
key
combinations can be used to quickly find the next or previous instance of fi
the last search word.
Replacing Text
To replace specific text in Microsoft Office, fi click fi
Home Editing
Replace
in the ribbon or press the
[Ctrl][H]
key combination. The
Find and
Replace
dialog box is displayed (or the
Replace
dialog box in Microsoft
PowerPoint). Click in the
Find what:
text box, and enter the word to
locate. Next, click in the
Replace with:
text box, and enter the word
to substitute. Click the
Find Next
button. The view of the document is
automatically centered on the first instance of the word, and the word fi
is selected. To replace that instance, click the
Replace
button, and the
next instance is automatically located. To leave the located instance
the way it is, click the
Find Next
button. To replace all instances in the
document, click the
Replace All
button. The
Replace All
option should
be used carefully as you will not have the opportunity to confirm each fi
replacement.
Moving, Copying, Cutting, and Pasting
Text and Images
The system clipboard is used to copy and paste content. The system
clipboard is a virtual container for storing data. When new data are
placed on the clipboard, the existing clipboard content is deleted. The
current content of the clipboard remains until the computer is turned off
or restarted.
A copy of text or an image is an exact duplicate of the original at
the time the copy was made. The content exists in two locations. To
copy content in Microsoft Office, first fi select what to copy. Then, click fi
Home Clipboard Copy
in the ribbon or press the
[Ctrl][C]
key combination.
The content is placed on the system clipboard. Then, the content can be
pasted elsewhere to create the copy.
To paste is to add the content of the system clipboard to the
document at the insertion point. To paste in Microsoft Office, click fi
Home Clipboard Paste
in the ribbon, as shown in Figure 4-17, or press
the
[Ctrl][V]
key combination. The clipboard content is added at the
insertion point.
FYI FYI
The shortcut menu can
be used to copy, cut, and
paste content.
GS5
Key Applications
1.1
Word
1.2.4, 2.1.2