Chapter 4 Common Offi ce Application Features 107 Copyright Goodheart-Willcox Co., Inc. Keyboard Navigation of the Ribbon Learning to navigate the ribbon and activate commands using the keyboard can improve your effi ciency using the software. Once learned, a keyboard shortcut is usually a much faster way to activate a command than using the mouse. 1. Launch Microsoft Word, and click Blank Document in the startup screen to begin a new document. 2. Press and release the [Alt] key. Key tip badges are displayed on the Quick Access toolbar and the ribbon. 3. Press the [W] key to activate the View tab in the ribbon. Make note of the access keys for commands on this tab. 4. Press the [1] key (number one) to display a full-page view of the document. 5. Applying what you have learned, use the keyboard to display the key tip badges on the View tab, again. 6. Press the [I] key (letter i) to display the document at a zoom level in which the width of the document fi lls the width of the window. Hands-On Example 4.1.1 Toggle Buttons Many command buttons on the ribbon are toggles. If a toggle button is clicked, the command is either activated or deactivated. Clicking the button toggles the command on and off. The Show/Hide button in Word (Home Paragraph Show/Hide) is an example of a toggle button. It displays nonprinting characters found on the page. For example, when this button is clicked, a paragraph symbol, called a pilcrow, is shown at the end of each paragraph. Clicking the button again hides the paragraph symbols along with all other nonprinting characters and hidden text. Other toggle buttons in Word include the Bold, Italic, and Underline buttons (Home Font). These buttons are used to change the formatting of text, such as to emphasize it. The Bold button makes the lines composing the individual text characters thicker. For example, this text is bold: bold. The Italic button makes the characters slanted. For example, this text is italicized: italic. The Underline button adds a rule under the selected word or characters. For example, this text is underlined: underline. Clicking any of these buttons a second time toggles off the corresponding formatting for the selected word or characters. Another example of a toggle button is the Split button available in Microsoft Offi ce programs including Word and Excel. The Split button allows a user to view multiple sections of one window at the same time. To split a window, choose View Split, and adjust the divider bar or bars as desired. To remove the split, click the button again. Word 1.1.4