114 Introduction to Microsoft Offi ce Copyright Goodheart-Willcox Co., Inc. Saving Files The procedure for saving fi les is standard. Files can be saved on the computer’s local hard disk drive, a network drive, a removable drive, or the cloud. When the user saves a fi le on the local hard drive or a portable fl ash drive, that same computer or fl ash drive must be used to retrieve the fi le. When the fi le is saved on a network, it is stored on a hard drive that can be reached from any computer on the network. If the user saves the fi le in the cloud, the fi le can be accessed from any location by means of an Internet connection. Saving Files for the First Time The fi rst time a fi le is saved, it must be given a name. Click the File tab in the ribbon. The view that is displayed is called the backstage view, as shown in Figure 4-6. Click either Save or Save As in the backstage view. Since the fi le has not been saved, either command begins the “save as” function, which is used to name the fi le. To complete the save, select a location in the Recent Folders list or click the Browse button to navigate to a folder. A standard Windows Save As dialog box is displayed. Finally, enter a name for the fi le in the File name: text box in the Save As dialog box, and click the Save button. Be sure the correct location is current in the Save As dialog box before clicking the Save button. Excel 1.5.2 Word 1.3.1 GS5 Key Applications 2.4 FYI If the fi le has not yet been saved, clicking the Save button on the Quick Access toolbar will begin the “save as” function. Click either to save the file for the first time Goodheart-Willcox Publisher Figure 4-6. Clicking the File tab displays the backstage view. What is shown in the backstage view depends on which category is clicked on the left-hand side.