Copyright Goodheart-Willcox Co., Inc. 154 Unit 1 Computing Fundamentals Hands-On Example 4.2.2 Sorting Files Sorting fi les is useful when a search returns a long list of fi les. However, sorting can be useful anytime the content of a folder is displayed. 1. Launch Windows File Explorer. 2. Highlight the Windows folder in the navigation pane on the left. 3. In Windows 10 and Windows 8, click the View tab, and click Details in the Layout group. In Windows 7, click the View pull-down menu, and click Details in the menu. 4. Scroll through the list of fi les and folders. When sorted in ascending alphabetical order, all folders are listed before the fi les. 5. Click the Date modified header so the triangle points down. Notice that the fi le list displays the fi les at the top in ascending order of when they were last modifi ed. In ascending order of date, the most recent fi le is at the top. The folders are at the bottom of the list after the fi les and are also sorted in ascending order by date. 6. Click the Date modified header to toggle the sort to descending order. Now the folders appear fi rst in the list with the oldest one at the top. The fi les appear after the list, also sorted in descending order. 7. Click the Name header so the triangle points up. All of the fi les and folders are now in ascending alphabetical order with the folders at the top of the list and the fi les after the folders. Sharing Files Online New technologies provide storage not on a local computer that also support sharing files. Some of these technologies, such as Dropbox (www.dropbox.com) and Google Cloud (www.google.com/cloud), are free to use. In some cases, there is a maximum of free capacity that can be expanded by purchasing a subscription. Each user creates an account on these file sharing sites. Personal files may be uploaded or downloaded. Only a user’s e-mail address is required to share files or a link to a file or folder with another user. To share with the public, a file is selected and the option to share publicly is clicked. Options include how much access to the file is permitted. Choices are full edit capability that includes ability to delete the file, or read access that allows only being able to read the content of the file. Caution must be taken to protect the files on these cloud technologies. A publically shared file can be seen by anyone. You may be able to restrict what can be done to the file, but if it is public, anyone can see it. A privately shared file can be seen only by those who have been given access to the file. Computing Fundamentals 5.1.2, 5.1.3 GS5