144 Copyright Goodheart-Willcox Co., Inc. To make software easier to learn and use, developers have included shortcuts, dialog boxes, the ability to manipulate views, options, and help functions. This makes it possible to modify the program and decrease the time it takes to produce a document, spreadsheet, or presentation. Views of the fi le being worked on are easily adjusted for size. The user can create many personalized settings, including general activities, saving, proofi ng, and customizing the ribbon. The help function of Microsoft Offi ce is all-encompassing and always up-to-date. It replaces the printed user manuals that were supplied with software in the past. The help function is accessed in the same fashion from all Offi ce applications. Section 4.4 Learning Goals After completing this section, you will be able to: • Explain how to change the view of a document. • Discuss options that can be set in the Microsoft Offi ce suite. • Describe how to use the help function. Document Views, Options, and Help michaeljung/Shutterstock.com Terms metadata protected view read-only zooming