Chapter 4 Common Offi ce Application Features 145 Copyright Goodheart-Willcox Co., Inc. Document Views There are many ways to view a document in Microsoft Offi ce. The way a user views a document is largely a personal preference. For example, some users like to see a text document on a simulated page. Other users would rather not see the page, only the text. The view of the document does not affect how the document is constructed. Microsoft Word, Microsoft Excel, and Microsoft PowerPoint have various views for displaying the document. These views can be categorized as overall or protected. Overall Views Microsoft Word has fi ve overall views: reading mode view, print layout view, web layout view, outline view, and draft view. Microsoft PowerPoint has eight overall views. Slide views include normal view, outline view, slide sorter view, notes page view, and reading view master views include slide master view, handout master view, and notes master view. Microsoft Excel has three overall views: normal view, page break view, and page layout view, along with an option to create custom views. All views are set using the View tab of the ribbon, as shown in Figure 4-23. The fi ve overall views in Microsoft Word are described here. Word Overall Views The print layout is the default view. In the print layout view, a simulated page is displayed so the margins can be seen. To display this view, click View Views Print Layout View on the ribbon. The draft view is useful when the margins and the edges of the page do not need to be seen. In this view, the style area can also be displayed along the left edge, as shown in Figure 4-24. The style area is a quick reference for which styles are applied to the text. Many experienced users prefer to use the draft view. To display this view, click View Views Draft View in the ribbon. The outline view is ideal for organizing the content of a document. In this view, the levels of heads can be displayed with the body copy hidden, just as if you were creating an outline on paper. The heads can be rearranged in this view, and the associated body copy will be moved as well. To display the outline view, click View Views Outline View in the ribbon. The web layout view displays the document as it will appear as a web page. The simulated page and the vertical ruler are not displayed. When using Word to create a web page, it is important to use this view to check for display issues. To display this view, click View Views Web Layout in the ribbon. FYI There are buttons in the lower-right corner of the application window that are shortcuts to display some of the views. PowerPoint 1.2.2 Views Goodheart-Willcox Publisher Figure 4-23. The document view can be set using the View tab in the ribbon.