Chapter 4 Common Offi ce Application Features 151 Copyright Goodheart-Willcox Co., Inc. Office Options The Microsoft Offi ce applications have default settings that will be acceptable to the greatest number of users. However, many users prefer to customize option settings once they discover how they are most comfortable working with the software. 1. Launch Microsoft Word, Microsoft PowerPoint, or Microsoft Excel. 2. Click File Options. The Options dialog box is displayed with the General category active. 3. Locate the Personalize your copy of Microsoft Office area on the right-hand side of the dialog box. 4. Click in the User name: text box, and enter your fi rst and last name. This will be assigned as the creator of any new documents you save. 5. Click in the Initials: text box, and enter your initials. These will be used to indicate which comments or tracked changes you added to the document. 6. Click the Proofing on the left-hand side of the dialog box to display the options in that category on the right-hand side. 7. In the When correcting spelling in Microsoft Office programs area, uncheck the Ignore words in UPPERCASE check box. This tells the software to spell-check any words that are set in all uppercase characters. 8. Click the Save category on the left-hand side of the dialog box to display the options in that category on the right-hand side. 9. In the Save documents area, make sure the Save AutoRecover information every check box is checked, and then click in the corresponding text box and enter 5. This tells the software to save a backup copy of the fi le every fi ve minutes. 10. Click the Customize Ribbon category on the left-hand side of the dialog box to display the options in that category on the right-hand side. 11. Click the Reset button on the right-hand side of the dialog box. Then, click Reset all customizations in the drop-down list that is displayed. The ribbon and the Quick Access toolbar are restored to their default states. All customizations that have been made are removed. Hands-On Example 4.4.1 Offi ce Help There are many ways to get help when using an offi ce suite. When offi ce suites were fi rst created, the software came with large printed manuals. Now, all instructions, tips, and troubleshooting advice are available online and easily accessible through the software’s help system. One of the greatest advantages of online help over a printed manual is the ability to search based on keywords. The help database consists of many articles of varying lengths. Because the articles are online, they are easily updated by the developers. The initial help pane can be displayed in Microsoft Offi ce by pressing the [F1] key. Users can also get help by entering text into the Tell me what you want to do help bar, as shown in Figure 4-28. The software tries to make