Copyright Goodheart-Willcox Co., Inc.
Chapter 4 Common Offi Application Features fice 117
Writer. A virtual printer outputs a file r instead of a physical hardcopy. fi
Select the appropriate printer using the
Printer
drop-down list.
Options are selected under Settings. The specifi options available fic
may differ by application, but most Microsoft Office applications have fi
similar options.
The fi rst option allows the user to choose how much of the document fi
to print. Depending on which application is printing, settings may
include printing the entire document; printing specifi pages, slides, or fic
workbooks; or printing only what is selected in the document.
To collate is arranging multiple copies of a document so all pages are
in the correct order. For example, if two copies of a fi ve-page document are fi
printed, collating prints pages one through fi ve and then one through five fi fi
again instead of printing two copies of page one, two copies of page two,
and so on. There is an option to print collated or not collated.
The page layout is how the document will be placed on the sheet. The
layout can be portrait or landscape, as shown in Figure 4-8. Portrait layout t
or orientation is when the long edge of the paper is on the sides. Landscape
layout or orientation is when the long edge is on the top and bottom. When
a layout option is selected, the preview is updated to reflect it. fl
The paper size should be set to the size of paper that is loaded in
the printer. In some cases, such as with Excel, the document can be
scaled down (reduced in size) to fi t better on the selected paper size. The fi
Access
4.3.2
Click
to print
Make settings
as needed
Click
Preview of
printed page
Goodheart-Willcox Publisher
Figure 4-7. The backstage view is used to preview the document before it is printed.
Bias-Free Language
As you go to work or
school each day, you
may encounter others
who categorize people
using biased words and
comments. Using age,
gender, race, disability,
or ethnicity as a way to
describe others is unethical
and sometimes illegal. Use
bias-free language in all
of your communication to
show respect for others.
Ethics
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Copyright Goodheart-Willcox Co., Inc.
Chapter 4 Common Offi Application Features fice 117
Writer. A virtual printer outputs a file r instead of a physical hardcopy. fi
Select the appropriate printer using the
Printer
drop-down list.
Options are selected under Settings. The specifi options available fic
may differ by application, but most Microsoft Office applications have fi
similar options.
The fi rst option allows the user to choose how much of the document fi
to print. Depending on which application is printing, settings may
include printing the entire document; printing specifi pages, slides, or fic
workbooks; or printing only what is selected in the document.
To collate is arranging multiple copies of a document so all pages are
in the correct order. For example, if two copies of a fi ve-page document are fi
printed, collating prints pages one through fi ve and then one through five fi fi
again instead of printing two copies of page one, two copies of page two,
and so on. There is an option to print collated or not collated.
The page layout is how the document will be placed on the sheet. The
layout can be portrait or landscape, as shown in Figure 4-8. Portrait layout t
or orientation is when the long edge of the paper is on the sides. Landscape
layout or orientation is when the long edge is on the top and bottom. When
a layout option is selected, the preview is updated to reflect it. fl
The paper size should be set to the size of paper that is loaded in
the printer. In some cases, such as with Excel, the document can be
scaled down (reduced in size) to fi t better on the selected paper size. The fi
Access
4.3.2
Click
to print
Make settings
as needed
Click
Preview of
printed page
Goodheart-Willcox Publisher
Figure 4-7. The backstage view is used to preview the document before it is printed.
Bias-Free Language
As you go to work or
school each day, you
may encounter others
who categorize people
using biased words and
comments. Using age,
gender, race, disability,
or ethnicity as a way to
describe others is unethical
and sometimes illegal. Use
bias-free language in all
of your communication to
show respect for others.
Ethics

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