Copyright Goodheart-Willcox Co., Inc.
130 Introduction to Microsoft Offi fice
be taken is permanent. However, actions such as deleting, formatting, and
moving text, as well as many other actions, can be quickly reversed with
the
Undo
command. It is also possible to redo an action that was reversed
with the
Undo
command. The
Redo
command restores the last action
undone.
In Microsoft Offi the fice,
Undo
and
Redo
commands are located on the
Quick Access
toolbar. Clicking the
Undo
button reverses the last action.
The
[Ctrl][Z]
key combination is the shortcut for undo. Clicking the drop-
down arrow next to the
Undo
button displays a list of actions that can be
undone. This list allows the user to select multiple actions to undo in one
step, but actions must be undone in order. You cannot pick and choose
which actions to undo. Clicking the
Redo
button restores the last undone
action. The
[Ctrl][Y]
keyboard combination is the shortcut for redo. Only
one action can be redone at a time.
FYI FYI
The
Repeat
command
can be used to duplicate
the last action.
Editing a Document
The ability to edit a document is one of the most basic computer skills to have. Another basic
computer skill is to be able to undo and redo changes.
1. Insert your
MS-OFFICE
fl ash drive into the computer. fl
2. Launch Microsoft Word.
3. Applying what you have learned, open the file fi LastNameBaltimore1 from the
Chap04
folder on your flash drive. fl
4. In the fi rst line of text, click to the right of the letter fi
g
in the word
bustling
to place the
insertion point at that location.
5. Press the
[Backspace]
key nine times to erase the word and one space.
6. Use the arrow keys to move the insertion point to the left of the letter
q
in the word
quirky
in the second paragraph.
7. Press the
[Delete]
key eight times to erase the word as well as the comma and space that
follow it.
8. In the fi rst line of the list under the paragraphs, double-click the word fi
Area
to select it.
Notice that a mini toolbar is displayed when the cursor is over the selection.
9. Add the text Local. As soon as the fi rst letter is added, the selection is replaced by the fi
character.
10. Move the cursor to the left of the line in the list containing the text
Federal
Hill. When
the cursor changes to an arrow, click once to select the entire line.
11. Press the
[Delete]
key to erase the line. In this case, the entire paragraph is deleted
because the line was a single paragraph.
12. Click the
Undo
button on the
Quick Access
toolbar. The paragraph containing the text
Federal Hill
is restored as deleting it was the last change made to the document.
13. Applying what you have learned, move the insertion point to the end of the last line,
which begins with the text
Frederick
Douglass.
14. Press the
[Enter]
key to add a new paragraph.
15. On the new line (paragraph), add the text
Edgar Allen Poe
House.
16. Save the fi le. fi
U d
Hands-On Example 4.3.3