Copyright Goodheart-Willcox Co., Inc.
140 Introduction to Microsoft Offi fice
Document Views
There are many ways to view a document in Microsoft Offi The way fice.
a user views a document is largely a personal preference. For example, some
users like to see a text document on a simulated page. Other users would
rather not see the page, only the text. The view of the document does not
affect how the document is constructed. Microsoft Word, Microsoft Excel,
and Microsoft PowerPoint have various views for displaying the document.
These views can be categorized as overall or protected.
Overall Views
Microsoft Word has fi ve overall views: reading mode view, print layout fi
view, web layout view, outline view, and draft view. Microsoft PowerPoint
has eight overall views. Slide views include normal view, outline view,
slide sorter view, notes page view, and reading view; master views include
slide master view, handout master view, and notes master view. Microsoft
Excel has three overall views: normal view, page break w view, and page
layout view, along with an option to create custom views. All views are
set using the
View
tab of the ribbon, as shown in Figure 4-20. The five fi
overall views in Microsoft Word are described here.
Word Overall Views
The print layout is the default view. In the print layout view, a simulated
page is displayed so the margins can be seen. To display this view, click the
Print Layout
button in the
Views
group on the
View
tab of the ribbon.
w
The draft view is useful when the margins and the edges of the page
do not need to be seen. In this view, the style area can also be displayed
along the left edge, as shown in Figure 4-21. The style area is a quick
reference for which styles are applied to the text. Many experienced users
prefer to use the draft view. To display this view, click
View Views Draft
View
in the ribbon.
The outline view is ideal for organizing the content of a document. In
this view, the levels of heads can be displayed with the body copy hidden,
just as if you were creating an outline on paper. The heads can be rearranged
in this view, and the associated body copy will be moved as well. To display
the outline view, click
View Views Outline View
in the ribbon.
w
The web layout view displays the document as it will appear as a
web page. The simulated page and the vertical ruler are not displayed.
When using Word to create a web page, it is important to use this view
to check for display issues. To display this view, click
View Views Web
Layout
in the ribbon.
FYI FYI
There are buttons in the
lower-right corner of the
application window that
are shortcuts to display
some of the views.
PowerPoint
1.5.2
Word
1.4.1
Views
Goodheart-Willcox Publisher
Figure 4-20. The document view can be set using the View tab in the ribbon.