Copyright Goodheart-Willcox Co., Inc.
146 Introduction to Microsoft Offi fice
5. Click in the
Initials:
text box, and enter your initials. These will be used to indicate which
comments or tracked changes you added to the document.
6. Click the
Proofing
on the left-hand side of the dialog box to display the options in that
category on the right-hand side.
7. In the
When correcting spelling in Microsoft Office programs:
area, uncheck the
Ignore words
in UPPERCASE
check box. This tells the software to spell-check any words that are set in all
uppercase characters.
8. Click the
Save
category on the left-hand side of the dialog box to display the options in that
category on the right-hand side.
9. In the
Save
documents area, make sure the
Save AutoRecover information every
check box is
checked, and then click in the corresponding text box and enter 5. This tells the software to
save a backup copy of the file every five fi minutes. fi
10. Click the
Customize Ribbon
category on the left-hand side of the dialog box to display the
options in that category on the right-hand side.
11. Click the
Reset
button on the right-hand side of the dialog box. Then, click
Reset all
customizations
in the drop-down list that is displayed. The ribbon and the
Quick Access
toolbar
are restored to their default states. All customizations that have been made are removed.
Offi ce Help
There are many ways to get help when using an office suite. When officefi fi
suites were fi rst created, the software came with large printed manuals. fi
Now, all instructions, tips, and troubleshooting advice are available online
and easily accessible through the software’s help system. One of the greatest
advantages of online help over a printed manual is the ability to search based
on keywords. The help database consists of many articles of varying lengths.
Because the articles are online, they are easily updated by the developers.
The initial help screen can be displayed in Microsoft Offi by fice
pressing the
[F1]
key or by entering text into the
Tell me what you want to
do…
help bar, as shown in Figure 4-25. The software tries to make it easy
to fi nd solutions to common problems. The most popular topics that users fi
ask about are listed on the initial screen of the online help.
For example, suppose a user is looking for keyboard shortcuts. Press
the
[F1]
key to launch help, enter
keyboard shortcuts
in the search box, and
click the
Search
button. The help system returns a list with many articles
that it thinks are related to keyboard shortcuts. Evaluate the title of each
article to locate one that best matches the information being sought, and
click the title to display the article.
Using the software’s online help is the fastest way to answer questions
related to the application. However, there may be other ways to get help.
Additional online help is available by contacting the software vendor. If
a company has many computer users, it will usually have a dedicated IT
staff that assists employees through a help desk. It is also possible that a
coworker will know the answer to a software question. For many types of
software, users have formed online forums or groups where questions can
be posted and answered by other users.
Hands-On Example 4.4.1 (continued)