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148 Introduction to Microsoft Offi fice
Copyright Goodheart-Willcox Co., Inc.
4 4
Chapter Summary
Section 4.1
Starting Word, Excel, and PowerPoint
• The Microsoft Offi suite is accessed via fice
the
Apps
or
Start
menu.
• The ribbon is the main command interface
for the Microsoft Offi suite of software fice
and consists of tabs, each containing
commands arranged in groups.
• The active window is where any
command that is entered will be applied.
Section 4.2
Saving, Printing, and Opening
Documents
• The fi rst time a file fi is saved, it must be fi
given a name. After the initial save when
the fi le is named, the fi
Save
command can be
used to quickly save the file. fi
• Printing is outputting the content of a file. fi
This is usually done as a hardcopy.
• Closing means removing a file or fi
application from RAM.
• Opening a fi le is placing its content into fi
RAM so the content can be used.
Section 4.3
Editing and Formatting
• Editing a document is to make changes to
the text, format, layout, or other aspects
of the content.
• Media fi les, such as images, can be fi
inserted into documents.
• Most actions in software can be reversed
using the
Undo
command. The
Redo
command restores the last action undone.
• The
Find
command is used to locate
specific text within a document. The fi
Replace
command not only locates specific fi
text, it substitutes it for text the user enters.
• The system clipboard is a virtual
container for storing data. It is used
to copy or cut content and paste it
elsewhere.
• Formatting text means changing the
appearance of the characters. A style is a
group of formatting settings that can be
applied in one step.
Section 4.4
Document Views, Options, and Help
• There are many ways to view a document
in Microsoft Offi such as appearing on fice,
a simulated page or only the text.
• Each Microsoft Offi application has fice
various options that can be set to more
closely match how a user prefers to work.
• The help function provides information
on how to use the software.
Now that you have finished this chapter, see
what you know about computer applications
by taking the chapter posttest. Access the
posttest by visiting www.g-wlearning.com.
Chapter 4 Test
Multiple Choice
Select the best response.
1. What is the vertical line called that
shows where text will be inserted?
A. clipboard
B. pilcrow
C. cell reference
D. insertion point
2. Which type of button turns a feature on
and off?
A. screen tip
B. mini toolbar
C. live view
D. toggle
3. Which option shows exactly how the
document will look when printed?
A. virtual printer
B. print preview
C.
tab
D.
Options
dialog box